The "Short Text" field lets you quickly jot down relevant information in reports. Ideal for brief notes, names, or other short data, it offers great flexibility in the field. For example, it can be used to record an entry code for a gate, the name of a temp worker, a piece of equipment or machinery, or any other single-line information.

➡️ If you're not sure whether it'll be long and you're hesitating: go for the "long text" field instead — better safe than sorry 😉

The "Long Text" field is useful for writing detailed descriptions. It's like the short text field except you can write long paragraphs in it — like describing in detail what happened on site or explaining a report in depth. With this field, you have all the space you need to be as precise and thorough as necessary to properly document all important information.

The "Number" field allows you to specify quantities with precision, whether for materials used, hours worked, or other important measurements. You're free to choose the unit that fits, such as: cm, m³, tonnes, hours, minutes, ohms, meters, etc.

The "Currency" field records costs associated with various items, such as unexpected expenses or parts used. You can choose between € and $. With this field, you can easily log and track costs associated with your project and note unplanned expenses — like the price of equipment rental, the cost of aggregates at the quarry, the price of fuel per liter, etc.

The "Currency" field records costs associated with various items, such as unexpected expenses or parts used. You can choose between € and $. With this field, you can easily log and track costs associated with your project and note unplanned expenses — like the price of equipment rental, the cost of aggregates at the quarry, the price of fuel per liter, etc.

The "Multiple Choice" field allows you to select several options from a proposed list of items. For example, in the context of site safety, you could choose multiple required PPE items, such as helmets, gloves, and safety glasses. With this field, you have the flexibility to select several relevant options for each category.

The "Date" field opens a calendar to choose a date. You also have the option to select a specific time. Field workers can fill in the date of a delivery, the start date of the site, or the date of a safety briefing, etc. And if you just need today's date, check just below 👇

The "Creation Date (auto)" field automatically records the date the report was created by the person in the field. As soon as they click on the report to fill it in, this date is entered. It is automatically generated by the system and cannot be modified by the user, ensuring precise and reliable traceability of report versions over time. You also have the option to include the creation time for added precision.

The "Users" field gives access to the list of people on Kraaft. You can choose to allow selecting one or multiple people.

🔹 If used as a single choice (one person), it designates for example "who will be the traffic marshal", who is responsible for the action to be taken, who is the project manager or site supervisor who will need to validate the form, etc.

🔹 If used as multiple choice (several people selectable), it indicates who was present on site, who participated in the safety briefing, for a shift briefing, to list employees who have read an essential safety document, etc.

The "Created by (Auto)" field is an automatic field. It records the name of the person who created the report — the one who clicked "Create a new report". This information is automatically generated by the system and cannot be modified by the user, for greater transparency.

The "Checkbox" field is a simple feature that lets users validate something, mark a task as completed, or answer yes/no questions by ticking the box. For example, you could use it for a safety inspection on a job site. When the report is downloaded, a checked box will be represented by the emoji: ✅. It is also possible to lock editing of part of a report or the entire report using this checkbox.

The "Location" field is used to geolocate the report (geolocate a safety briefing, pressure test, ground measurement, etc.). Whether to determine the general location of the site or specify a precise area where work is underway, you'll have the GPS point of the report. For a site incident, for example, this allows you to pinpoint the problem with about 1-meter accuracy — so you don't have to search once on-site 😉

The "Files and Media" field lets you add a photo or document. Once the field is added, you simply choose whether to drop in photos & videos or documents (PDF, Word, Excel, etc.). This field is great for documenting anomalies or sharing plans and diagrams!

The "Signature" field allows people to sign directly with their finger from their phone. It's handy for getting signatures on your reports, whether internally or externally. You can add fields like "Client Signature", "Project Manager Signature", or "Client Owner Signature". Once signed, you can share the report as a PDF directly, avoiding an email exchange 😉

PS: This signature field does not have the same legal value as a notarized report, but retains the value of a simple signature 🤝

The "Section" field is an essential structuring tool for your reports. With this feature, you can group several fields together to organize your report optimally. You can hide or show these sections as needed, which simplifies navigation within the report. For example, you can create a section for workers and another to be filled in by the site supervisor, one for equipment-related questions, or a section per type of network.

Tip 💡: You can link the display of several fields together using conditions. For example, you could condition the display of a section about water networks to only appear if the person on site has checked "there is a drinking water network on my site". For more information, check out this article on conditional fields 👌

The "Table" field 🗃️ is a mini-report within your report! Its great strength: you can add as many entries as you want 🔁, without multiplying sections. Each entry is a structured row with its own fields (text, number, photo, signature…). Perfect for an attendance sheet, a materials list, punch list items, a site diary, etc.

⚠️ Note: voice input is not yet available in the Table field.

➡️ To learn all about configuration, see the dedicated article: 🔧 Add and configure a table field in a report