Want to export data from your table fields? Kraaft offers specific tags to automatically retrieve all entries in your Word and Excel export templates 🎉
👀 Hold on: if you have never heard of tags or table fields, read these articles first before continuing 💪
⏮️ Quick reminder about tags!
Find all your tags directly in the report creation and editing tab on your computer. Each field has its own tag key — and so does the table field! The sub-fields inside the table also have their own keys, automatically generated based on the name you gave them.
💡 The table field tag corresponds to the name given to the table field in the report template — exactly like regular tags.
1️⃣ Export all entries at once — ##table##
The simplest way to export your table field: use the table field tag. Kraaft automatically retrieves all entries and completed information, without any extra steps needed 🙌
Tag | Meaning | Output | Available on |
| Exports all entries from the table field | Full table with all rows | Word & Excel |
| Displays the table only if the field is visible (Kraaft condition) | Based on the display conditions of the report | Word |
| Displays the table only if at least one entry has been filled in | Full table with all rows | Word |
| Exports the table content as plain text, without table formatting | All entered values listed in sequence | Word & Excel |
| Total number of entries | 3 | Word & Excel |
| Column headers | Field name, Responsible, Date… | Excel only |
💡 IF/END-IF condition tags are compatible with the general ##table## tag — you can therefore condition the display of the entire table.
📄 In a Word export
Each table entry appears as a mini-table:
The 1st column shows the sub-field name (e.g. Responsible, Date, Signature)
The 2nd column shows the value entered in the report
All entries are exported automatically, one after another 👌
📊 In an Excel export
Each entry corresponds to one row, and each sub-field to one column. You can format your template (bold, cell color…) — the formatting is preserved in the export.
⚠️ Column headers are not displayed automatically. Two options:
Option A — Add column names manually in your template (with your own formatting)
Option B — Use the
##table__headers##tag above the table tag → headers update automatically if you rename a field in Kraaft 💡
⚠️ Rows are inserted by overwriting content below. To avoid any issues, two recommended options:
Place the table at the end of the sheet, with no data below
Insert it on a dedicated sheet in your Excel file
2️⃣ Target a specific entry or sub-field
Want to place data at a specific location in your template, or retrieve only certain information? Use the advanced tags.
The table field principle: your table field contains sub-fields (e.g. Name, Date, Signature…). These sub-fields are present in every entry — meaning every new row added to the table. When exporting, you can therefore:
Target a full entry (e.g. all info from the 1st row added) →
##table__1##Target a specific sub-field of a specific entry (e.g. only the signature from the 2nd row) →
##table__2__signature##
The number follows the order of creation of entries in Kraaft.
Tag | Meaning | Output |
| All data from the 1st entry (all its sub-fields) | Word: Mini-table of entry 1 Excel: one row with all info from entry 1 |
| All data from the 2nd entry | Word: Mini-table of entry 2 |
| Value of a specific sub-field in the 1st entry | Word & Excel: entered value for the sub-field |
🔗 Go further
🎨 Report tags — all tags to customise your exports
🎨 Using conversation tags in a report — pull conversation info into your export